Online fax is the newest way to send your fax messages. This particular faxing method uses the internet to transmit and receive fax messages and offers cost-saving benefits to its subscribers. While this technology offers a lot of benefits, some people including those who subscribe to the service, get a little doubtful when it comes to security.
Knowing the various glitches of the internet, with more and more personal information getting exploited and accessed by unauthorized parties online, it is no wonder that people actually doubt the privacy of online fax messages. Let me give you both sides of the coin.
Security Challenges: Traditional Fax
1. If you have a confidential fax message coming through, you need to wait beside the fax machine because if left unattended, other people’s prying eyes might view your fax.
2. Traditional fax machines save a copy of the faxes that it receives internally which makes anyone who has enough knowledge about traditional fax machines to print previous messages that have been received.
3. Traditional fax messages are printed on paper and if the recipient is not careful enough, can be lost, left anywhere or destroyed.
Of course, you don’t have to worry about all these when you use online fax. Let me discuss with you the other side of the coin.
Security Challenges and Response: Online Fax
1. Online fax messages are sent via secured servers which mean that your data is jumbled as it travels the internet so even if it gets intercepted, it can never be read by unauthorized parties.
2. All online fax documents are digitally signed using non-reversible cryptography elements. The signature is often printed on the last portion of the online fax document so that it can be received securely by the other party.
3. The receiver of your online fax message will receive the document containing the unique password and digital certificate. Of course, these two elements will validate the authenticity and genuineness of the document. If another person intercepts the message and they don’t have the password not do they know the digital signature, then they will never be able to access the file.
4. After you sent your online fax message, you will get an email confirming that the document that you sent was indeed received by your intended recipient.
5. If you’re still doubtful of the authenticity of the online fax message, both parties—the recipient and sender—can check the authenticity of the document any time using a web interface where all fax messages are stored for a certain period (longer period, actually).
Rest assured that with online fax, any confidential information contained in your online fax message will be sent via secure connections so that only the intended recipient will gain access to your valuable data.
